One of the most popular subjects that people want to know about is time management. It’s just part of organization. Time management is a relatively simple concept. The way I teach it, there are twelve strategies which includes three competencies, three principles, three techniques and three corollaries. So, let’s just do an overview of what time management is all about at least in relation to these twelve strategies.
Three Competencies in Time Management
Number one in order for you to have more time, you need to manage time more effectively. There are three competencies to help in this that are pretty simple. You have to be competent at doing tasks that are assigned to you. The second competency is that in order to be effective and save time you have to be able to plan and have effective planning. The third competency is that you need to be able to delegate effectively. This is more than just dumping something off on someone else but being able to delegate so effectively that the other person does a better job at the task than what you would if you had the time and information to do it yourself. So the three competencies are job or career competencies, effective planning and effective delegation.
Three Principles in Time Management
There are also three principals, most of these you probably already know something about. The first one is the Pareto Principle, also known as the 80/20 principle. Eighty percent of your results come from twenty percent of your efforts. There are some missing pieces here that make it difficult for most people to understand how to make this work but it is a general concept that ends up being very effective. The second principle is known as Parkinson’s Law. It’s very basic. It states that the available work expands to fit the available time. The third is called Pierson’s Law and it is very simple but powerful and states that results that are recorded improve and results that are reported improve dramatically. All of which having a missing piece to them. These are the three principles that lead us to the three techniques.
Three Techniques in Time Management
The three techniques are also simple but effective with the first being called a time log, keeping track of where your time is going. Although there is a very unique way of looking at it that will increase the effectiveness of a time log. Which I’ll share in a future article. The second is blocked time or focused time. This is the ability to get all of the distractions out of the way so that you can just focus on what needs done. The third has to work with a priority list and keeping a list to help you maintain an understanding of what there is left to accomplish. So the three techniques are a time log, blocked time and a to do or priority list. Each one has something special that you can apply to get even a bit better results.
Three Corollaries in Time Management
There is a fourth category that is known as a corollary. Corollaries are something that has an impact on something, in this case, time management but isn’t really a part of time management. I’ll share the three corollaries in a separate article soon.
There are 1,440 minutes in a day, 168 hours in a week. We can’t get done thirty minutes earlier today and put that time on a shelf and on Saturday say I have thirty minutes and plug it back in. We can’t manufacture more time. What we are really trying to do is to give you the ultimate results at what you get from time management. What that is, is piece of mind.